- International Air Transportation:
- The DUS Program includes roundtrip international airfare from a designated airport ("International Gateway") to Brisbane, AU. The International Gateway is determined by DUS. Typically, Los Angeles, CA or Vancouver, Canada are the International Gateways, however, alternate International Gateway airports may be used in the sole discretion of DUS.
- If a Participant decides to purchase his/her own flight and/or transportation to or lodging in Brisbane, AU, DUS shall not be responsible for any of a Participant's travel or lodging coordination, including if a Participant purchases tickets for the wrong date/time/location. Any fees incurred for this purpose shall be and remain the sole responsibility of each Participant. A Participant will also be responsible for the transportation between the Australian airport and hotel. An itinerary and flight schedule for flights that a Participant arranges must be provided to DUS by no later than June 1 of the travel year.
- Ground Transportation and Transfers:
All ground transportation provided during the trip will be by modern, climate controlled motor coaches. All transfers for the scheduled DUS Program events are included. However, even if a Participant booked his/her domestic and international flights through DUS, each Participant is responsible for transportation to and from the Point of Origin Airport. Transportation to and from destinations not in the scheduled DUS Program group itinerary shall remain the sole responsibility of Participant.
Participants are responsible for handling their own luggage. Luggage will be limited to one carry-on and two checked pieces. Checked luggage may not exceed 50 lbs (fees may be incurred for overweight baggage). As certain airlines may charge additional baggage related fees, such fees shall remain the sole responsibility of Participant.
Hotel accommodations for shared rooms are provided as part of the DUS Program. Each participant will have their own bed (i.e., a standard, or rollaway bed). All Participants will be assigned double occupancy rooms. There are limited numbers of single rooms available for Supporters at an additional cost. The accommodation properties will be listed in the ground itinerary provided to the Participant. The accommodation property may be changed, but any substitute will be roughly equivalent to the listed accommodation property.
Two meals per day will be provided throughout the DUS Program beginning with arrival in Australia and ending upon departure from Australia. Any additional meals, snacks or food will remain the responsibility of the Participant.
- Tips and Taxes:
For all services and flights that are purchased through DUS, the associated taxes and tips are included in the DUS Program Costs.
- Tour Escorts:
In addition to providing an athletic coach to each team/group, tour escorts accompany each team/group during the DUS Program group activities while in Australia.
Various tours and events will be provided to Participant as part of the DUS Program. Some are included in the DUS Program Costs as outlined in the itinerary of events provided by DUS. Other optional tours and events may be available to Participants at an additional cost. One example is the popular Great Barrier Reef Escape tour. This tour has limited availability and will be filled on a first-come, first-served basis. Full cost for the tour must be paid at the designated sign-up time in order to reserve the Participant's spot. The reservation of the Participant's spot is non-transferable and a cancellation is non-refundable.
- Itinerary Changes:
DUS plans each DUS Program itinerary and all features a year in advance for the advantage, convenience and enjoyment of the Participant. DUS reserves the right to change or vary its itinerary. In such circumstance, DUS will do its best to provide the best available alternative substitute.
A non-profit company affiliated with DUS provides fundraising opportunities to help Athletes pay for the DUS Program. DUS and affiliated companies are committed to complying with all required federal non-profit and NCAA regulations. Accordingly, all funds raised by Participant through Dreamtime Foundation must be submitted to Dreamtime Foundation every 2 weeks. No fundraised money is allowed to be kept by any Participant. Fundraising checks must be made payable to Down Under Sports and must not be deposited into a Participant or other person's bank account. Failure to follow this rule may interfere with high school or collegiate athletic eligibility as outlined by state and local high school sport regulations. Each Participant and applicable legal guardians are responsible for ensuring that all fundraising activities for any Participant comply with state and local laws and high school sport regulations (i.e., in each state wherein they fundraise). In the event of a cancellation, DUS may notify sponsors and all refundable, publicly raised funds must be returned to the source from which the funds were donated. If a Participant using a Dreamtime Foundation starter program is unable to participate in the DUS Program, community money that is raised will be used to help achieve the team's goal of competing in Australia. Participants are not to send cash in the mail.
- International Air Transportation:
- Personal charges for additional food or beverage orders, room service, valet service, laundry service, telephone charges, optional activities or tours, souvenirs and any other item not specifically included in the itinerary provided by DUS;
- Excess or overweight baggage charges;
- Charges for transporting additional equipment, including poles for pole vaulters;
- Charges for obtaining a passport;
- Charges for an Electronic Travel Authorization or visa for those DUS is unable to acquire and ETA for (see section 8);
- Costs resulting from or relating to any damages caused by Participant;
- Charges for handling of luggage; and
- Costs resulting to or relating from any civil or criminal misconduct, injury, damage or other loss.
- Additional Airfare/Domestic Airfare:
- Each Participant will automatically be assigned a roundtrip airfare to the International Gateway through DUS. ("Additional Airfare")
- The beginning airport or "Point of Origin Airport" will be designated by DUS. DUS will do its best to designate the closest available airport to a Participant's disclosed residence.
- Participants will be scheduled on additional flights with coaches and/or other athletes when possible; however, some Participants will travel alone from their Point of Origin Airport to the International Gateway, where groups will board the flight to Australia.
- To help ensure that no Participants miss their connections at the International Gateway, DUS has a standard policy of a 4 to 8 hour layover at the International Gateway (Participants should plan for downtime accordingly). Actual layover times may vary based on available flight schedules.
- Opting Out of Additional Airfare and Associated Waiver:
To opt out of DUS booking a roundtrip flight to the International Gateway on behalf of a Participant, Participant must provide direct, written notice to DUS within 30 days of paying the deposit. If a Participant chooses to opt out of the Additional Airfare option, the Participant will be fully responsible for arranging transportation to/from the International Gateway, assumes all responsibility for timely arrival for the scheduled international flight, and will remain fully responsible for any complications that may arise as a consequence of arranging said transportation outside of DUS.
- Benefits of Booking Airfare through DUS:
The benefits of booking Additional Airfare through DUS include:
- Participant's account will not be charged an upfront ticket price, allowing Participant time to fundraise for this cost.
- DUS will coordinate Participant's flight(s) with other team members where possible.
- Participant will be allowed two (2) checked bags for the duration of the trip (50 lb weight limit per bag).
- Participant's checked bags will continue checked through to the final destination of Brisbane, Australia, avoiding a reclaim and recheck process at the International Gateway.
- Participant will be eligible for DUS 24/7 travel assistance for missed/delayed/cancelled flights.
- If Participant is covered by Travelex insurance (discussed below), Participant's trip will be covered roundtrip from the Point of Origin Airport (i.e., Participant's trip is only covered to/from International Gateway, if Participant opts out of Additional Airfare).
- Final Flight Details:
Final travel details, such as flight itinerary, will be available 30 days before departure.
- Changes to Flight Schedules: Within 30 days of paying the deposit, a Participant may submit a written request to DUS to change the Point of Origin Airport. DUS will do its best to accommodate requested changes, but cannot guarantee such will be made. Requests for flight changes from the scheduled flight itinerary made after 30 days of paying the deposit must be in writing and sent to DUS by April 1 of the travel year. For each change accommodated, DUS will charge a $250 change fee, which is in addition to any additional cost in airfare (i.e., due to changes in rates, etc.).
- Additional Airfare/Domestic Airfare:
In special circumstances, an airline may require children 5 to 14 years old to travel as unaccompanied minors when not traveling with a person at least 15 years old. Any costs associated with providing unaccompanied minor services to a DUS trip Participant is the sole responsibility of the Participant, Participant's family and/or legal guardian(s).
- Health and Accident Protection:
Each Participant must be insured and have adequate coverage that will cover any illness or injury that may occur while traveling internationally. Each Participant must have sufficient medical insurance coverage. Each Participant must provide DUS with written verification of medical insurance coverage prior to the Participant's traveling and participating in the DUS Program.
- Travel and Health Protection:
DUS suggests that each Participant purchase a travel and health protection plan to protect against unforeseeable and unexpected problems, including trip cancellations, trip interruptions, emergency medical situations and emergency evacuations/repatriations, trip delays, lost baggage, connection delays, etc. The full coverage terms and details, including limitations and exclusions, are contained in the insurance policy.
- Health and Accident Protection:
- Deposits: A deposit may only be refunded if: (1) DUS does not accept an applicant to be a Participant, or (2) if a Participant cancels within three days of DUS's receipt of the deposit. Otherwise, all deposits paid are non-refundable and non-transferable.
- Trip Protection: Any payment for the Travelex 360 Student Group Premier plan is non-refundable after a fifteen day review period.
- Additional Tours: Payment for additional available tours, such as the Great Barrier Reef Escape, are non-refundable and non-transferable.
- Non-Deposit Refund Schedule:
- For cancellation requests received by Down Under Sports between 71-95 days prior to the scheduled departure, an amount of $1,000 (plus the deposit amount) shall be non-refundable and non-transferable. ($300 + $1,000 kept)
- For cancellation requests received by Down Under Sports between 70-46 days prior to the scheduled departure, an amount of $2,000 (plus the deposit amount) shall be non-refundable and non-transferable. ($300 + $1,000 + $1,000 kept)
- All monies paid (including deposit) are non-refundable and non-transferable if a cancellation request is received by Down Under Sports less than 45 days prior to the scheduled departure date. (All payments kept)
- Removal of a Participant:
- If DUS removes a Participant without cause prior to departure, the sole liability of DUS is to refund any monies paid by the Participant.
- If DUS removes a Participant with cause, including for non-payment of scheduled installments, administrative charges may be assessed. If the removal for non-payment occurs after 95 days prior to the scheduled departure, the refund schedule above in Section 10(d) applies as if the removal were a cancellation.
- If DUS removes a Participant or cancels a Participant's participation after departure, no refund will be made, and the Participant will be liable for all additional travel expenses incurred.
- The use of any illegal or drug related substances will not be tolerated at any time.
- Harassment of any type will not be tolerated at any time.
- Crude or offensive behavior, including threats and trash talking, will not be tolerated at any time.
- Athletes (regardless of age) are not permitted to consume alcohol at any time. For adult Supporters (over the age of 18), alcohol and tobacco will not be used around the Athletes at any time.
- Good sportsmanship and respectful conduct is required by all Participants at all times.
- Participants will abide by all applicable laws in of the Country and locality in which the Participant may be during the DUS Program.
- No male Athletes are permitted in female Athletes' rooms and vice versa. Gender and/or gender identification will be determined based upon the sex evidenced in a Participant's passport, if such becomes an issue.
- Participants will be responsible for any loss or damage that may occur during the DUS Program, including damage in their hotel rooms, during carriage and/or in other areas while participating in the DUS Program, including damages or injury caused by Participant.
- Participant shall remain solely responsible for any additional costs incurred, not included in the stated DUS Program itinerary. All bills must be paid and settled before leaving each location.
- Each Participant agrees to strictly follow DUS Program Rules as set forth herein and all other rules or directions issued or outlined while on the trip.
- Suppliers: DUS is acting as an intermediary and agent for suppliers in selling services, or in accepting reservations or bookings for services, which are not directly supplied by DUS (such as all carriage, hotel accommodations, ground transportation, meals, tours, cruises, etc.). PARTICIPANT ACKNOWLEDGES AND AGREES THAT DUS SHALL NOT BE RESPONSIBLE FOR ANY BREACH OF CONTRACT OR ANY INTENTIONAL OR CARELESS ACTIONS OR OMISSIONS ON THE PART OF SUCH SUPPLIERS, WHICH RESULT IN ANY LOSS, DAMAGE, DELAY OR INJURY TO THE PARTICIPANT, PARTICIPANT'S TRAVEL COMPANIONS OR GROUP MEMBERS. Unless the term guaranteed is specifically stated in writing on the Participant's ticket, invoice or reservation itinerary, DUS does not guarantee any of such supplier's rates, bookings or reservations. PARTICIPANT ACKNOWLEDGES AND AGREES THAT DUS SHALL NOT BE HELD RESPONSIBLE FOR ANY DISRUPTIONS OF TRAVEL AND/OR RELATED SERVICES IN TROUBLED AREAS, DUE TO MONETARY CRISIS, POLITICAL OR SOCIAL UNREST, LABOR PROBLEMS, MECHANICAL OR CONSTRUCTION DIFFICULTIES, WEATHER CONDITIONS, CLIMATIC ABERRATIONS, LOCAL LAWS, DISEASES, NOVEL CONDITIONS OR OTHER FORCE MAJEURE SITUATIONS INCLUDING TERRORISM. PARTICIPANT EXPRESSLY WAIVES ANY CLAIMS AND RELEASES DUS FROM ANY AND ALL LIABILITY RELATING TO THE FOREGOING RISKS AND/OR EVENTS.
- Medical Needs: All medical needs are and shall remain the sole responsibility of the Participant. The costs of any special needs are and shall remain the sole responsibility of the Participant.
- Actions of Participants: DUS is not responsible for the actions, inactions or liabilities of any Participants. This includes actions or inactions of Participants in causing injury to others or engaging in any kind of harmful conduct while participating in the DUS Program.
- Participant and/or the legal guardian of the Participant has carefully read, reviewed and understands the entirety of the Terms and Conditions, and that each has had the opportunity to consult counsel in connection therewith. The legal guardian acknowledges that they are also bound by such Terms and Conditions.
- The Participant has the permission and authorization of any and all legal guardians to travel internationally and to participate without restriction in the DUS Program.
- The Participant does not have any health problems, behavior disabilities, medical or other limitations that could restrict or substantially interfere with Participant's or any other Participant's ability to fully and carefully participate in the DUS Program.
- The Participant is fully responsible for any medical needs and associated expenses incurred by or on behalf of Participant while participating in the DUS Program.
- The Participant is aware that the content of foods or drinks provided cannot be controlled while participating in the DUS Program. Any special dietary needs are and shall remain the sole responsibility of the Participant.
- The Athlete is a qualified athlete in his/her chosen sport and is mature and capable of fully appreciating the advantages and risks associated with a trip of this nature.
- The Participant and the Participant's legal guardian have conducted such due diligence as deemed necessary and have taken the proper steps necessary to assure that participation in the DUS Program, including any fundraising activities, will not restrict participation in sports for the balance of the Participant's high school years and/or in college.
- The Participant and Participant's legal guardian have ensured and will ensure that all fundraising activities on behalf of the Participant are in compliance with federal, state and local laws and with high school sport regulations, the NCAA, and those of any other state in which they fundraise and that they have and will comply with associated fundraising rules established herein.
- The Participant has obtained all required health and accident insurance prior to participating in the DUS Program.
- The Participant will abide by all laws of the Country and locality in which the Participant resides as a guest during the DUS Program.
- Participant will have all necessary travel documents, including Passport, ETA and/or travel visa that will allow Participant to travel to Australia as part of the DUS Program.
- THE ATHLETE IS AWARE THAT ATHLETIC COMPETITIONS ARE PHYSICALLY AND EMOTIONALLY DEMANDING ACTIVITIES AND CAN RESULT IN MINOR TO SEVERE PHYSICAL INJURY OR EVEN DEATH, AS WELL AS OTHER KNOWN AND UNKNOWN PERSONAL SAFETY RISKS AND KNOWINGLY ASSUMES THE RISKS ASSOCIATED WITH SUCH. PARTICIPATION IN THE DUS PROGRAM IS ON A STRICTLY VOLUNTARY BASIS. ATHLETE AND ATHLETE'S LEGAL GUARDIAN ASSUME ALL RISKS ASSOCIATED WITH PARTICIPATING IN THE DUS PROGRAM, WHICH INCLUDE SPORT PRACTICES AND COMPETITIONS. DEPENDING ON THE SPORT IN WHICH THE ATHLETE IS PARTICIPATING, FULL BODY CONTACT WITH OTHER ATHLETES OR OBJECTS AND OTHER RISKS EXIST, WHICH MAY RESULT IN HARM OR PERSONAL INJURY, INCLUDING CONCUSSIONS, HEAD INJURIES, BROKEN BONES, INTERNAL ORGAN INJURIES OR DAMAGES, INJURIES OR DAMAGES TO TENDONS AND LIGAMENTS, AMONG OTHER KNOWN OR UNKNOWN INJURIES.
- Participant and/or the Participant's legal guardian has legal capacity and is authorized to enter into these Terms and Conditions.
- The Participant will abide by the rules and directions provided by DUS, as referenced in these Terms and Conditions, and as may be provided at any time by DUS. Participant understands that if he/she does not strictly follow and abide by all rules or directions provided by DUS that he/she may be removed from the DUS Program at his/her own cost with no refund. This does not constitute an admission that DUS is responsible for a Participant's actions or has any associated duty therewith.
In consideration for participation in the DUS Program, and to the full extent permitted by law, the PARTICIPANT AND LEGAL GUARDIAN RELEASE AND DISCHARGE DUS, ITS OWNERS, DIRECTORS, OFFICERS, MANAGERS, EMPLOYEES, COACHES, ATTORNEYS, AGENTS AND ASSIGNS FROM ANY AND ALL LIABILITY WHATSOEVER, WHETHER INCLUDING IN CONTRACT OR IN TORT, KNOWN OR UNKNOWN, ACCRUED OR UNACCRUED, AND AGREE TO INDEMNIFY, DEFEND AND HOLD THEM HARMLESS FROM AND AGAINST ANY AND ALL INJURIES OR DAMAGES OF ANY KIND OR NATURE THAT MIGHT ARISE FROM PARTICIPATION IN THE DUS PROGRAM.
NOTICE TO THE MINOR CHILD'S LEGAL GUARDIAN
READ THIS FORM COMPLETELY AND CAREFULLY. YOU ARE AGREEING TO LET YOUR MINOR CHILD ENGAGE IN A POTENTIALLY DANGEROUS ACTIVITY. YOU ARE AGREEING THAT, EVEN IF DUS (INCLUDING ITS OWNERS, OFFICERS, MANAGERS, EMPLOYEES, COACHES, AGENTS, ASSIGNS, ETC.) USES REASONABLE CARE IN PROVIDING DUS PROGRAM RELATED ACTIVITIES, THAT THERE IS A SUBSTANTIAL CHANCE YOUR CHILD OR WARD MAY BE SERIOUSLY INJURED OR KILLED BY PARTICIPATING IN SUCH ACTIVITIES BECAUSE THERE ARE CERTAIN DANGERS INHERENT IN THE ACTIVITIES WHICH CANNOT BE AVOIDED OR ELIMINATED. BY ALLOWING THE MINOR CHILD TO PARTICIPATE IN THE DUS PROGRAM, YOU ARE GIVING UP YOUR AND YOUR CHILD'S RIGHT TO RECOVER FROM DUS (INCLUDING ITS OWNERS, OFFICERS, MANAGERS, EMPLOYEES, COACHES, AGENTS, ASSIGNS, ETC.) IN A LAWSUIT FOR ANY PERSONAL INJURY, INCLUDING DEATH, TO YOUR CHILD, OR FOR ANY PROPERTY DAMAGE OR OTHER LOSS THAT RESULTS FROM THE RISKS THAT ARE A NATURAL PART OF THE ACTIVITIES. YOU HAVE THE RIGHT TO REFUSE TO CONSENT AND TO NOT ALLOW YOUR MINOR TO PARTICIPATE IN THE DUS PROGRAM.
- Authorizes DUS to secure medical services for Participant.
- Authorizes DUS to make medical care decisions as recommended by a medical professional, including diagnostic examinations (including radiological and laboratory testing) and medical treatment (including surgical procedures).
- Understands that DUS will only authorize medical care decisions based upon recommendations by a medical professional.
- Understands that DUS shall not be responsible for any outcomes of any treatments and expressly releases DUS from any and all claims relating to such.
- Understands that DUS shall not be legally responsible for any care, negligence or gross negligence provided by any medical care professional while DUS is exercising this emergency authorization to obtain medical attention and to make medical decisions according to the recommendations of a medical care professional.
- Understands that all medical and related expenses incurred in treating and caring for my son/daughter/dependent, including transportation, hospitalization, physician, nursing, lodging, etc. shall be the responsibility of the Participant's legal guardian.
- Understands that DUS may, but shall not be required to, advance payments of medical or related expenses to foreign medical providers in good-faith and as a courtesy.
- Understands that to the extent that DUS extends such a payment of medical or related expenses, and agrees to promptly reimburse DUS for all expenses advanced by DUS.